How to Give Your Accountant Access to Amazon Seller Central (Step-by-Step Guide)
Running a successful Amazon business involves more than managing products and fulfilling customer orders. As your business grows, accurate bookkeeping, VAT compliance and financial reporting become increasingly important.
Rather than manually downloading reports or sharing your login credentials, Amazon allows sellers to authorise trusted service providers to access their Seller Central account using its Authorized Partner process.
Giving your accountant secure access can improve bookkeeping efficiency, simplify financial reporting and help keep your business compliant.
In this guide, we’ll explain why providing your accountant with access is beneficial and how the authorisation process works.
Why Give Your Accountant Access to Amazon Seller Central?
Many Amazon sellers manually download settlement reports, sales reports and transaction data before sending them to their accountant.
While this may be manageable when starting out, it quickly becomes time-consuming as your business grows.
Giving your accountant authorised access allows them to obtain the information they need directly from Amazon Seller Central, helping to improve efficiency and reduce manual administration.
Some of the benefits include:
- More accurate bookkeeping.
- Faster preparation of monthly and year-end accounts.
- Improved VAT reporting.
- Better cash flow monitoring.
- Quicker identification of accounting issues.
- No need to share your Amazon login credentials.
By providing secure access, your accountant can spend less time requesting information and more time helping you manage your business finances.
How to Give Your Accountant Access
Amazon’s current process uses the Authorized Partner feature, allowing sellers to securely authorise approved service providers without sharing passwords.
Although Amazon may occasionally update its interface, the general process is as follows:
- Log in to your Amazon Seller Central account.
- Navigate to Settings → User Permissions → Authorized Partners.
- Generate a one-time invitation link.
- Send the invitation link to your accountant.
- Your accountant accepts the invitation through Amazon’s Solution Provider Portal.
- Amazon sends an authorisation request back to your Seller Central account.
- Review the request and approve the appropriate permissions.
Once approved, your accountant can securely access the information required to support your business without using your personal login details.
What Information Can Your Accountant Access?
The permissions you grant determine what your accountant can view.
Depending on your business needs, this may include access to:
- Settlement reports
- Sales reports
- Financial reports
- Amazon fees
- Customer refunds
- Returns data
- Inventory information
- VAT-related reports
You remain in control of your account and can review, update or remove permissions whenever required.
Why You Shouldn't Share Your Login Credentials
Some sellers simply share their Amazon username and password with their accountant.
However, this is not considered best practice. Using Amazon’s authorised access process offers several advantages:
- Better account security.
- Individual user permissions.
- Activity can be linked to authorised users.
- Access can be revoked at any time.
- No need to share sensitive login information.
Using the official authorisation process helps protect both your Amazon account and your business data.
Why Amazon Sellers Benefit from Professional Accounting
Amazon businesses often have more complex accounting requirements than traditional businesses.
In addition to recording sales, businesses may need to account for:
- Amazon referral fees.
- Fulfilment by Amazon (FBA) fees.
- Advertising costs.
- Customer refunds.
- Cross-border sales.
- VAT reporting.
- Inventory purchases.
- Multiple marketplace settlements.
Having an accountant who understands how Amazon operates can help ensure your financial records remain accurate while supporting informed business decisions.
How Richard OShea Consultancy Can Help
Selling on Amazon comes with unique accounting and VAT obligations. Richard OShea Consultancy provides Monthly Accounting Services for Amazon sellers, including bookkeeping, VAT compliance, financial reporting and year-end accounts.
We can also help you securely authorise access to your Amazon Seller Central account so we can support your business more efficiently.
Final Thoughts
As your Amazon business grows, managing your financial records becomes increasingly important.
Providing your accountant with secure access to Amazon Seller Central can reduce manual administration, improve bookkeeping accuracy and help ensure your financial reporting remains up to date.
Rather than sharing passwords or manually sending reports each month, Amazon’s authorised access process provides a secure and efficient way to work with your accountant.
If you’re looking for professional accounting support for your Amazon business, Richard OShea Consultancy can help you manage your finances with confidence.
This article is intended for informational purposes only and should not be considered a replacement for professional advice. The author(s) disclaim any liability for actions taken or not taken based on the content of this document. It is recommended to seek tailored advice before making any decisions related to the topics discussed in this article.
Frequently Asked Questions
No. Amazon allows sellers to authorise trusted service providers through its Authorized Partner process without sharing login credentials.
Yes. You remain in control of your account permissions and can amend or remove access whenever required through Seller Central.
Yes. Amazon allows sellers to assign permissions based on the level of access required for the services being provided.
Using Amazon's official authorisation process is generally more secure than sharing usernames and passwords because each authorised service provider has their own approved access.
